Event Catering

Espresso bars, fresh food and everything in between. We bring the full Café O experience to your event.

How It Works

From first call to cleanup, we take care of everything.

1

Consultation

Tell us about your event. We'll work with you to build a custom menu and service plan.

2

Custom Menu

Choose from coffee, baked goods, sandwiches, salads and full lunch spreads. We tailor it to your group.

3

Setup & Service

Our team arrives early to set up. Trained baristas and service staff handle everything during the event.

4

Cleanup

We pack up and clean the area when the event wraps. You don't lift a finger.

Espresso drinks at a catered event

What We Offer

Whether it's a 20-person board meeting or a 500-person corporate gala, we scale to fit your needs.

  • Full espresso bar with trained baristas
  • Drip coffee and tea service for large groups
  • Fresh baked goods from our bakery
  • Sandwich, wrap and salad platters
  • Hot lunch spreads and appetizer trays
  • Custom menus for dietary restrictions and preferences
“
★★★★★

Café O catered our company holiday party for 120 people and every single guest commented on the coffee. The baristas were professional and the pastry spread was gorgeous.

SL
Sarah L.
Event Coordinator, Waterloo

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Menu Options

Mix and match from our catering categories. Every menu is custom.

Coffee & Beverage

Full-service coffee bar or self-serve station.

  • Espresso, latte, cappuccino, americano
  • Drip coffee
  • Premium teas and hot chocolate
  • Iced coffee
  • Smoothies and lemonade

Baked Goods & Breakfast

Fresh from our bakery, delivered morning-of.

  • Croissants, muffins and scones
  • Danish pastries
  • Salmon bagels
  • Egg and bacon breakfast sandwiches

Lunch & Platters

Hearty options for midday events.

  • Artisan sandwich platters
  • Soup or chili
  • Cheese trays, veggie trays and fruit trays

Event Logistics

What we need from you and what we bring.

Venue Requirements

  • Access to one standard power outlet per station
  • 6-8 feet of table space for espresso bar setup
  • Access to venue 90 minutes before event start
  • Indoor or covered outdoor space preferred

We Provide

  • All coffee equipment and espresso machines
  • Cups, napkins, stirrers and servingware
  • Table linens
  • Trained baristas and service staff

Event Sizes

  • Intimate: 10-30 guests
  • Medium: 30-100 guests
  • Large: 100-300 guests
  • Custom: 300+ guests (contact us)

Terms & Conditions

Booking & Deposits

A 25% deposit is required to confirm your date. The remaining balance is due 7 days before the event. We recommend booking at least 3 weeks in advance for best availability.

Cancellation Policy

Full refund if cancelled 14+ days before the event. 50% refund for cancellations 7-13 days before. No refund within 7 days of the event. Rescheduling is free with 7+ days notice.

Liability & Insurance

Café O carries full commercial liability insurance. We comply with all Ontario food safety regulations. Allergen information is provided for all menu items upon request.

Frequently Asked Questions

How far in advance should I book?
We recommend at least 3 weeks for most events. For large events (100+ guests) or peak season (May through October), 4-6 weeks is ideal. Last-minute bookings may be possible depending on availability.
Can you accommodate dietary restrictions?
Yes. We can accommodate vegan, vegetarian, gluten-free, nut-free and other dietary needs. Let us know during the consultation and we'll build a menu that works for everyone.
Do you provide staff for the event?
Yes. All espresso bar packages include trained baristas. Food service packages include servers. The number of staff depends on the event size and service style.
What areas do you serve?
We serve events throughout the Kitchener-Waterloo, Cambridge and Guelph areas. Travel fees may apply for events outside the Tri-Cities region.
Do you cater outdoor events?
Yes, with a covered or tented area for our equipment. We need protection from rain and direct sun for the espresso machines. Fully outdoor setups are possible in fair weather with prior arrangement.

Our Other Services

Business Supply

Premium coffee machines and scheduled replenishment for offices and workplaces.

Learn More

Weddings

Custom coffee bars and dessert tables for your special day.

Learn More

Visit Café O

Come see our café and bakery. Browse our full menu of coffees, baked goods and lunch.

View Menu